Deputy Director Job Description Full Time Exempt Salary
Salary Range
$75,000-$85,000
RESPONSIBILITIES: West Elmwood Housing Development Corporation is seeking to hire a Deputy Director to join a team of talented individuals. This is senior level administrative position that provides key management, administrative, and technical support to the Executive Director. The Deputy Director must be mission-focused, seasoned, strategic, and a process minded leader with experience scaling an organization, and having business development skills. The Deputy Director must be a leader who can help others at WEHDC to deliver measurable results that make the organizational vision a reality. A successful Deputy Director will have the skills, sensitivity, and personal confidence to tap into the abilities that each member of the team brings to the mission.
ESSENTIAL FUNCTIONS:
• Assist the Executive Director in planning, organizing, leading and directing the implementation of the Agency’s strategic vision, services and activities of WEHDC
• Contribute to the overall quality of WEHDC services by developing, reviewing and implementing policies and procedures to meet agency’s goals
• Monitor and evaluate the efficiency and effectiveness of service delivery methods, assess and monitor the distribution of work, support systems and identify opportunities for improvement
• Oversee department managers to strategize programming and priorities
• Work with WEHDC staff, funders, and sub grantees to execute contracts and manage budgets
• Work closely with initiative evaluators, project managers, partners and sub recipients to prepare progress and financial reports to funders.
• Work with the Executive Director, consultants and staff at WEHDC to establish, grow and sustain all elements of the initiatives
• Coordinate training and ongoing professional development to ensure that staff are highly skilled at their jobs and support positive incomes
• Work with the Executive Director, partners and consultants to secure investments to identify the resources required to both build and sustain backbone functions at WEHDC
• Direct and participate in growth activities to support overall business objectives and plans
• Develop, establish and direct execution of operating policies to support overall company policies and objectives
• Work with staff and partners to regularly convene initiative Steering Committees and work groups to implement initiative work plans, align resources, and to build shared accountability.
• Serve as a strong, neutral, and skilled facilitator to guide staff, partners and stakeholders towards consensus and to ensure all work effectively together to accomplish initiative goals
QUALIFICATION: EDUCATION, SKILLS & REQUIREMENTS:
· Master’s degree from an accredited college or university in Urban Planning, Business/Public Administration, or a related field preferred
· Demonstrated responsibility establishing, maintaining, administering, and coordinating a variety of housing or community development related programs and services
· Ability to work in a complex collaborative environment, including different sectors and professional environments while engaging with diverse levels of leadership and staff
· Demonstrated effectiveness in written and oral communications. Can communicate effectively across diverse audiences
· Solid working knowledge of budgeting, business development, and strategic planning
· 3-5 years as Program Director, Deputy Director or other Senior Management position
· Familiar with NeighborWorks America or community-based neighborhood revitalization programs a plus
· Minimum of 3-5 years of supervisory experience
· A deep commitment to increasing health and racial equity
· A strong professional network and deep community connections in Rhode Island preferred
· Demonstrated project management skills
· Previous experience with grant writing, management and resource development
WORKING CONDITIONS:
· Normal office environment
· Some evenings and weekends required
· Local travel is typical
· Partial remote capability
To Apply:
Send your resume and a cover letter describing your qualifications via email to contact@westelmwood.org. Please include “Deputy Director” in the e-mail subject line.
West Elmwood Housing Development Corporation is an Equal Opportunity
Employer and prohibits discrimination and harassment of any kind. WEHDC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service,
family medical history or genetic information, family or parental status,
or any other status protected by the laws or regulations in Rhode Island.
Accounting Manager
Exempt Full-Time Salaried Position (35 hours/week)
Salary Range
$65,000-$75,000
Background Information
The Accounting Manager will report to the Executive Director and will be primarily responsible for day-to-day planning, implementing, managing and controlling all financial-related activities of the West Elmwood Housing Development Corporation. This includes direct responsibility for accounting, forecasting, and job costing.
The three primary responsibilities of the Accounting Manager are:
· Presenting and reporting accurate and timely historical financial information of the company.
· Understanding the present financial condition taking into consideration risk and liquidity in managing the budget.
· Managing cash flow and assets of the company.
Duties and Responsibilities:
· Ensures credibility of West Elmwood Housing Development Corporation by overseeing and directing the agency’s fiscal operations including providing timely and accurate analysis of budgets, production and submission of all financially related reports.
· Works closely with the Executive Director and program managers on all matters concerning preparation of budgets for grant applications, and assists with the preparation of budget line items spreadsheets when requested.
· Directs and executes all aspects of accounting operations.
· Ensures that effective internal controls are in place and in compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting.
· Enters data into an accounting system, collects and applies cash receipts.
· Oversees internal controls and year end audits.
· Maintains the general ledger, posts journal entries as necessary and prepares variance analyses monthly.
· Aids in various finance and business initiatives and special projects when requested.
· Maintains staff personnel files.
Qualifications and Requirements:
· At least 5 years of experience with nonprofit financial structures a plus
· BS in Accounting highly desirable
· PC proficiency is essential (Windows environment)
· Excellent working knowledge of Excel
· Asset Management a plus
Personal Attributes:
· Has strong interpersonal skills, and the ability to communicate and manage well at all levels of the organization.
· Possesses strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
· Operates a high level of integrity and dependability with a strong sense of urgency and results-orientation.
· Is able to work well in diverse groups of people.
· Pays attention to detail and is well organized.
· Can work well independently and is self-motivated, but works well within a team structure.
WORKING CONDITIONS:
· Normal office environment
· Some evenings and weekends required
· Local travel is typical
· Partial remote capability
To Apply:
Send your resume and a cover letter describing your qualifications via email to contact@westelmwood.org. Please include “Accounting Manager” in the e-mail subject line.
West Elmwood Housing Development Corporation is an Equal Opportunity
Employer and prohibits discrimination and harassment of any kind. WEHDC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in Rhode Island
EXECUTIVE ADMINISTRATIVE SUPPORT SPECIALIST JOB DESCRIPTION
Reports to: Executive Director Full Time Exempt Position
Salary Range
$40,000-$45,000
RESPONSIBILITIES:
The Executive Administrative Support Specialist will organize, coordinate office administration and procedures to ensure organizational, effectiveness and efficiency. This role is also responsible for HR-related duties and administratively assists the Executive Team, which consists of the Executive Director, Deputy Director, and Accounting Manager. The Executive Administrative Support Specialist is responsible for customer service to the public and other stakeholders, ensuring discretion and confidentiality consistent with agency policies.
ESSENTIAL FUNCTIONS:
· Work with project leads to assist with data collection and reporting requirements
· Update health and safety policies and the postings of labor requirements as needed to ensure compliance
· Monitor and restock office supplies, replenish postage meter and process online purchasing as needed
· Maintain inventory of all office equipment
· Oversee mail and e-statement distribution, ensure accurate invoice processing for finance. Record all checks, and forward to finance for bank deposits preparation
· Responsible for employee on-boarding. Maintain positive employee relations, support performance management with supervisors. Oversee employee recruitment/employment and employment compliance
· Monitor security measures including management of all keys and alarm system
· Assist with the reconciliation of fees and receipts for services rendered. Ensure accurate invoice processing and check preparation for finance
· Assist in the development, updating and implementation of agency policies and procedures including operations manual and employee handbook
· Update and maintain agency calendar and tickler file
· Coordinate and prepare for Board meetings, which may include event preparation and planning. Prepare meeting notices, record and prepare meeting minutes
· Coordinate travel for staff when necessary
· Assists the Executive Director with scheduling and agency calendar management
· Update and maintain filing systems (paper and electronic) to ensure that these systems are up to date. Oversee transfer and disposal of records per retention schedules and policies
· Other duties as assigned
KNOWLEDGE, SKILLS & REQUIREMENTS:
· Experience with Microsoft Office required
· Interpersonal skills necessary to provide direction and training
· The ability to meet deadlines and keen attention to detail
· The ability to handle multiple tasks concurrently and work independently
· The ability to analyze and make decisions and/or recommendations
· Interpersonal skills necessary to work well within a diverse staff and community
· Minimum three years in office administration or managerial experience
· High school diploma/GED required. Some college education preferred
· Non-profit experience preferred
· Transportation and insurance required
WORKING CONDITIONS:
· Normal office environment
· Some evenings and weekends required
· Local travel is typical
· Partial remote capability
TO APPLY: Send your resume and a cover letter describing your qualifications via email to contact@westelmwood.org. Please include “Executive Administrative Support Specialist” in the email subject line.
West Elmwood Housing Development Corporation is an Equal Opportunity
Employer and prohibits discrimination and harassment of any kind. WEHDC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status,
or any other status protected by the laws or regulations in Rhode Island.
PARENT ENGAGEMENT SPECIALIST
Job details
Salary
$40,000 a year
Job Type
Full-time
Qualifications
Bachelor’s (Preferred)
Spanish (Preferred)
Driver’s License (Preferred)
Full Job Description
RESPONSIBILITIES
Exempt Salaried Full Time – 35 Hours a week
West Elmwood Housing Development Corporation is seeking a full-time Parent Engagement Specialist for the Dunamis Synergy initiative. This initiative supports expectant and parenting teens and students ages 15-25 years old and their children to strive together to achieve their educational potential and establish a legacy of prosperity that passes from one generation to the next. Dunamis Synergy’s “two generations” service coordination model will complement and leverage existing efforts to address the needs of Rhode Island families and increase college access, persistence, and completion in the state.
The Parent Engagement Specialist will work closely with expecting and parenting teens, students, and families. The Parent Engagement Specialist will also work closely with partner sites like Nowell Academy, Rhode Island College, and other stakeholders and a team of Family Coaches to recruit a cohort of 300 expectant and/or parenting teens and young adults to participate in the Dunamis Synergy initiative. In addition, the Parent Engagement Specialist will identify and support a group of fifteen parent leaders who comprise the initiative’s Parent Leadership Team. Finally, the Engagement Specialist will support the Parent Leadership Team to ensure that participant perspectives are incorporated into the design, implementation, and ongoing improvement of the Dunamis Synergy initiative.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Conducts statewide outreach to recruit expectant and parenting teens and students for the program.
Support advocacy campaign directed at changing policies that make it difficult for parents to access higher education, workforce development programs, and training.
Works collaboratively with colleagues at the West Elmwood Housing Development Corporation, Providence Housing Authority, the Nowell Leadership Academy, the Community College of Rhode Island, Rhode Island College, and Roger Williams University to conduct outreach to expectant and parenting teens and students at community and academic sites to encourage their involvement in the initiative.
Develops strong relationships with families, enabling their input and participation in the initiative and advocating for their needs.
Meets regularly with the Parent Leadership Team, supports their participation in the initiative, and works with colleagues and partners to grow their voice and leadership.
Works with the Program Coordinator and Family Coaches to track individual participation, engagement, and progress towards goals.
Represents WEHDC and the initiative at relevant community and partner events.
Works with team members to identify and secure community resources that can be used to support program participants and their children.
Collects, analyzes, and enters family engagement data aligned with program goals.
Works with management and the initiative’s Steering Committee to engage in systemic problem solving and improve services for the expectant and parenting teen and student population.
Develops and plans events to conduct outreach, celebrate accomplishments, and build connections between initiative partners and participants.
Conducts statewide outreach to recruit expectant and parenting teens and students for the program.
Support advocacy campaign directed at changing policies that make it difficult for parents to access higher education, workforce development programs, and training.
Works collaboratively with colleagues at the West Elmwood Housing Development
Corporation, Providence Housing Authority, the Nowell Leadership Academy, the
Community College of Rhode Island, Rhode Island College, and Roger Williams University to conduct outreach to expectant and parenting teens and students at community and academic sites to encourage their involvement in the initiative.
Develops strong relationships with families, enabling their input and participation in the initiative and advocating for their needs.
Meets regularly with the Parent Leadership Team, supports their participation in the initiative, and works with colleagues and partners to grow their voice and leadership.
Works with the Program Coordinator and Family Coaches to track individual participation, engagement, and progress towards goals.
Represents WEHDC and the initiative at relevant community and partner events.
Works with team members to identify and secure community resources that can be used to support program participants and their children.
Collects, analyzes, and enters family engagement data aligned with program goals.
Works with management and the initiative’s Steering Committee to engage in systemic problem solving and improve services for the expectant and parenting teen and student population.
Develops and plans events to conduct outreach, celebrate accomplishments, and build connections between initiative partners and participants.
EDUCATION, EXPERIENCE & REQUIREMENTS
Bachelor’s degree in Social Work, Psychology, or a related field preferred but not required.
Experience in community organizing and advocacy.
Experience working with diverse populations.
Fluency (speaking, reading, and writing) in English and Spanish or another commonly spoken language is desired.
A minimum of two (2) years of experience working with families.
KNOWLEDGE, SKILLS, AND ABILITIES
The requirements listed below represent the knowledge, skills, and abilities required to perform essential duties satisfactorily. In addition, reasonable accommodations may enable individuals with disabilities to perform the essential functions.
High level of interpersonal skills and excellent writing and oral communication skills.
Ability to utilize personal experiences to enhance support to families while maintaining professional boundaries.
Previous lived experience as a young parent or parenting student is desired.
Ability to logically resolve problem situations and develop alternative solutions when faced with obstacles; use innovative ideas to resolve problems and develop practical solutions.
Ability to effectively carry out the mission and vision of WEHDC and demonstrate a willingness to work cooperatively and collaboratively with multiple constituents.
Ability to handle difficult or stressful situations calmly and respectfully, demonstrate fair treatment of others, and support a positive work environment.
Must possess the ability to multitask and prioritize time and activities.
Must be organized and effectively manage time and commitments.
Salary & Benefits
Salary $40K
TO APPLY
Send your resume and a cover letter describing your qualifications via email to Jessica Vega at no later than 5:00 pm March 31. Please include “Dunamis Synergy Parent Engagement Specialist” in the email subject line.”
West Elmwood Housing Development Corporation is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of any kind. WEHDC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in Rhode Island.
Job Type: Full-time
Pay: $40,000.00 per year
Schedule:
Monday to Friday
COVID-19 considerations:
Yes, employees are working on a hybrid schedule until further notice.
Application Question(s):
Are you interested in working with a dynamic and passionate team?
Education:
Bachelor’s (Preferred)
Language:
Spanish (Preferred)
License/Certification:
Driver’s License (Preferred)
Work Location: One location
Hiring Insights
Hiring 1 candidate for this role
Job activity
Employer reviewed job 3 days ago
Posted 27 days ago
27 days ago
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Accounting Manager
Exempt Full-Time Salaried Position (35 hours/week)
Background Information
The Accounting Manager will report to the Executive Director and will be primarily responsible for day-to-day planning, implementing, managing and controlling all financial-related activities of the West Elmwood Housing Development Corporation. This includes direct responsibility for accounting, forecasting, and job costing.
The three major perspectives of the Accounting Manager are:
- Presenting and reporting accurate and timely historical financial information of the company.
- Understanding the present financial condition taking into consideration risk and liquidity in managing the budget.
- Managing cash flow and assets of the company.
Duties and Responsibilities:
- Ensures credibility of West Elmwood Housing Development Corporation by overseeing and directing the agency’s fiscal operations including providing timely and accurate analysis of budgets, production and submission of all financially related reports.
- Works closely with the Executive Director and program managers on all matters concerning preparation of budgets for grant applications, and assists with the preparation of budget line items spreadsheets when requested.
- Directs and executes all aspects of accounting operations.
- Ensures that effective internal controls are in place and in compliance with GAAP and applicable federal, state and local regulatory laws and rules for financial and tax reporting.
- Enters data into an accounting system, collects and applies cash receipts.
- Oversees internal controls and year end audits.
- Maintains the general ledger, posts journal entries as necessary and prepares variance analyses monthly.
- Aids in various finance and business initiatives and special projects when requested.
- Maintains staff personnel files.
Qualifications and Requirements:
- At least 5 years of experience with nonprofit financial structures a plus
- BS in Accounting highly desirable
- PC proficiency is essential (Windows environment)
- Excellent working knowledge of Excel
- Asset Management a plus
Personal Attributes:
- Has strong interpersonal skills, and the ability to communicate and manage well at all levels of the organization.
- Possesses strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
- Operates a high level of integrity and dependability with a strong sense of urgency and results-orientation.
- Is able to work well in diverse groups of people.
- Pays attention to detail and is well organized.
- Can work well independently and is self-motivated, but works well within a team structure.
To Apply:
Send your resume and a cover letter describing your qualifications via email to contact@westelmwood.org. Please include “Accounting Manager” in the e-mail subject line.
West Elmwood Housing Development Corporation is an Equal Opportunity
Employer and prohibits discrimination and harassment of any kind. WEHDC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in Rhode Island.